PT-7(1)

Requirement
When a system processes Social Security numbers:
1. Eliminate unnecessary collection, maintenance, and use of Social Security numbers, and explore alternatives to their use as a personal identifier;
2. Do not deny any individual any right, benefit, or privilege provided by law because of such individual’s refusal to disclose his or her Social Security number; and
3. Inform any individual who is asked to disclose his or her Social Security number whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it.

Discussion

Federal law and policy establish specific requirements for organizations' processing of Social Security numbers. Organizations take steps to eliminate unnecessary uses of Social Security numbers and other sensitive information and observe any particular requirements that apply.

Title

Specific Categories of Personally Identifiable Information | Social Security Numbers
Family

PII Processing and Transparency
NIST 800-53B Baseline(s)
- Privacy

NIST 800-53A Assessment Guidance

Examine

[SELECT FROM: Personally identifiable information processing and transparency policy and procedures; privacy notice; Privacy Act system of records; privacy notice; separate notice regarding the use of Social Security numbers; privacy plan; other relevant documents or records].

Interview

[SELECT FROM: Organizational personnel with personally identifiable information processing and transparency responsibilities; organizational personnel with information security and privacy responsibilities].

Test

[SELECT FROM: Organizational processes for identifying, reviewing, and taking action to control the unnecessary use of Social Security numbers; implementation of an alternative to Social Security numbers as identifiers].

ID	Assessment Objectives
PT-07(01)(c)[02]	when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed by what statutory or other authority the number is solicited;
PT-07(01)(c)[03]	when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed what uses will be made of it.
PT-07(01)(a)[01]	when a system processes Social Security numbers, the unnecessary collection, maintenance, and use of Social Security numbers are eliminated;
PT-07(01)(a)[02]	when a system processes Social Security numbers, alternatives to the use of Social Security Numbers as a personal identifier are explored;
PT-07(01)(b)	when a system processes Social Security numbers, individual rights, benefits, or privileges provided by law are not denied because of an individualís refusal to disclose their Social Security number;
PT-07(01)(c)[01]	when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it;

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